AN IMPORTANT NOTE ABOUT RSVPS AND LAST-MINUTE CANCELLATIONS

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We have good news and bad news.

The good news is that our Activities team has been steadily increasing the number of club-sponsored events such as tea and wine tastings or museum tours. We are excited to be able to answer the question, “What do my membership dues get used for?” with a regular stream of fun events at a discounted price for members.

The bad news is that with more sponsored events, we’ve also noticed an increase in the negative effects of last-minute cancellations and no-shows. We understand that sometimes it is necessary to drop out of an event at the last minute due to sickness or other emergencies, but the trend lately has been towards members signing up and then changing their minds at the last minute for other reasons.

Here’s how last-minute cancellations and no-shows affect our events and your fellow members:

  • When you sign up for an event that has limited space and cancel at the last minute or don’t show up, you have unfairly deprived another member of the chance to attend that event (especially unfair when club funds are used to sponsor an event).
  • When you sign up for a spot in an event that has a minimum attendance requirement and your last-minute cancellation or unexplained absence means we cannot meet the minimum requirement, it means that either the whole event gets cancelled or the club or other members attending have to pay more to cover your portion.

By “last minute” we are talking about cancelling your reservation in the week leading up the event. Cancelling more than a week before an event gives the host the chance to offer your spot to someone else.

And not showing up without contacting the host before, during or after the event is just plain “unhöflich”.

If you are interested in attending a special event, especially one with an attendance limit and/or where club funds are being used to sponsor all or part of the costs, we ask you to do the following:

1. Think twice before RSVPing. If you are not 100% committed to attending, please don’t RSVP until you are sure (note: choosing “maybe” in a Facebook event doesn’t save you a spot or put you on a wait list, it just marks it in your Facebook calendar for you to decide about later).

2. Communicate directly with the host immediately if an issue arises. Please don’t just be absent – let us know what is going on.

We know our members tend to be very considerate and kind; please extend that thoughtfulness to your RSVP habits and everyone will benefit.

Gratefully yours,
The IWCS Steering Committee